Office Relocation Cost in India: A Budget Template with Every Line Item

An office move has no single published price, so budget it line by line. Two large lines are sourced: a Class A fit-out at ₹3,500 to ₹5,000 per sq ft all-in and reinstatement at about ₹250. On 10,000 sq ft that is ₹3.75 crore to ₹5.25 crore. Movers, brokerage, deposits and IT migration are quote items, and the costs people forget are reinstatement, double rent and downtime.

This page is the cost side of AIHP's 90-day office relocation checklist, which says what to do and when. For fit-out alone, see office fit-out cost per sq ft in Gurgaon, and if you are still choosing space, start with office for rent in Gurgaon. AIHP rents managed offices, so weigh the section on managed offices with that in mind.

What an office move costs

Every move has three groups of cost: the new space, the move itself and the exit from the old space. Public benchmarks exist for the first and the last, from Colliers' Delhi occupier guide for fit-out and Knight Frank's 2026 guide for reinstatement. We found no reliable public rate for movers or IT migration, so those lines say get a quote.

The example is 100 people in about 10,000 sq ft, or 100 sq ft each, inside Colliers' range of 72 to 120 sq ft for a regional headquarters. Totals are arithmetic on the sourced ranges, and the rent is an illustration, not a quote.

Line-item budget

Use these tables as your template and add your own quotes.

New space

Landlord fit-out contribution | Typically none in Delhi |Colliers | Budget for none

The move

AIHP's checklist says good movers in Gurgaon book four to six weeks ahead, especially in March to April and September to October, when leases tend to end. Ask three movers and your IT vendor for quotes in the same week.

Leaving the old space

Check the area basis before applying any per-sq-ft rate. Colliers says Delhi rent is charged on super built-up area and puts the typical loss from rentable to usable space at 30 to 40%. A rate on the wrong area can be wrong by a third or more.

The three costs people forget

Reinstatement

Handing the old floor back is the cost that arrives after you have moved. Colliers lists broom-clean condition, removal of special installations, dilapidations and complete restoration to shell among the exit obligations a Delhi lease can carry. It says reinstatement applies only if the original lease discussed it. Knight Frank puts reinstatement in India at about $30 per sq m, or ₹250 per sq ft, which is ₹25 lakh on 10,000 sq ft. Open the original lease before you budget this line.

Double rent

Double rent comes in two forms. The first is overlap, where you pay the old rent while the new floor is built or while you move. At the illustrative ₹100 per sq ft, each month on 10,000 sq ft costs ₹10 lakh.

The second is rent on a new floor you cannot use yet. Colliers puts the rent-free period in Delhi at two to six months and construction to move-in at 20 to 30 weeks. The build can outlast the rent-free period by almost five months, about ₹49 lakh at the same rent. Plug-and-play vs warm shell vs bare shell explains the gap. If your lease ends within 12 to 18 months, AIHP's expansion guide suggests timing the move to the end date.

IT cutover and downtime

Colliers prices cabling and equipment in a new fit-out at ₹200 to ₹300 per sq ft and other IT at ₹100 to ₹150. Moving existing servers, networks and phones is a quote item. The risk is timing. AIHP's checklist says new internet connections typically take two to three weeks to provision in Gurgaon if the building already has fibre, so book them at the 60-day mark.

The same checklist calls downtime often the biggest hidden expense. Price it yourself: people affected, times their loaded daily cost, times the days of reduced output.

How a managed office changes the budget

AIHP owns the fit-out in a managed office, so the build lines drop out of your budget and the monthly fee carries them.

On 100 seats the published range is ₹6.5 lakh to ₹15 lakh a month. To compare fairly, add the monthly cost of the fit-out you would otherwise fund to your rent. Straight-line over nine years and before financing cost, ₹3.5 crore to ₹5 crore is about ₹3.2 lakh to ₹4.6 lakh a month. Service charges, utilities, housekeeping and maintenance come on top, and AIHP's fee includes them (the fully furnished office guide lists the eight).

The trade is cash for commitment. A nine-year agreement with a three-year lock-in is a commitment too, and you do not own the build. Below 20 seats AIHP is not an option, and serviced office vs managed office compares the models.

Timeline and cash flow

Cash leaves in a fixed order. A token advance of one to three months' rent goes out at the LOI. Fit-out payments follow over the 20 to 30 weeks of construction, with no landlord contribution to lean on. The move itself lands in the last weeks before handover, as the rent-free period ends.

After the move, overlap rent runs until the old lease ends. Reinstatement and the deposit refund come last. A managed office compresses the middle. AIHP quotes 60 days from design sign-off to move-in, and its checklist puts the preparation at roughly 30 to 45 days.

Read the Daas Labs case study

How a team moved from 85 to 200-plus seats, changing buildings and corridors, with the fit-out absorbed into a managed agreement. Read the case study

Talk to AIHP about a move

Send your headcount, your lease end date and the date you need to be working through the contact page or to leasing@aihp.in. AIHP starts at 20 seats.